Logging Your Shift
Logging Your Shift
Keeping accurate records of your on-duty time is extremely important. By logging your shift correctly, you help maintain accountability, streamline department statistics, and ensure effective oversight of DHS personnel. This guide provides step-by-step instructions on how to log your shift using the ERM bot, as well as the time-tracking protocols and mandatory reporting requirements.
1. Importance of Shift Logging
Accountability
Properly documenting your time on duty demonstrates responsibility and professionalism.
Supervisors can verify who was active during specific incidents or timeframes.
Department Statistics
Shift logs enable reliable data collection on operational hours, staffing levels, and resource allocation.
Helps leadership identify peak activity periods and plan accordingly.
Oversight & Compliance
Regular logs assist in auditing personnel performance and verifying that policies are followed.
Failure to log shifts can result in disciplinary measures or affect promotions.
2. Step-by-Step Guide to Logging Your Shift
Note: The specific commands may vary depending on your server’s custom settings. Check with your supervisor or the pinned messages in your Discord channel for the most up-to-date commands.
Join the Server
Connect to the roleplay server during your scheduled or spontaneous on-duty hours.
Ensure you are in uniform (if required) and have the necessary gear.
Open the ERM Bot Commands
Navigate to the appropriate Discord text channel (often named
#bot-commandsor similar).Type the shift logging command. Common examples include:
/duty manage
The exact command may differ; confirm with your division if unsure.
Enter Required Information
The ERM bot may prompt you for details such as:
Your division or call sign
Any notes (e.g., assigned patrol area, special operation, etc.)
Provide accurate information to ensure proper documentation.
Confirm Your Shift Has Started
The bot should reply with a confirmation message indicating your shift has begun.
You may receive a timestamp or shift ID that you can reference later if needed.
Perform Your Duties
While on shift, adhere to all DHS rules and guidelines.
If you have to switch divisions or respond to a specialized callout, follow the additional instructions given by your supervisor (some servers require you to end one shift and start another under a different role or division).
End Your Shift
When your shift is finished, use the corresponding command:
/duty manage
Again, check with your specific division or server for the correct syntax.
Verify Your Shift Log
The bot should confirm the end of your shift, logging the total time you spent on duty.
Double-check that everything appears correct in the logs.
3. Time-Tracking Protocols
Minimum Shift Duration
Some divisions require a minimum on-duty time per shift (e.g., 30 minutes).
Verify your division’s policy to avoid partial or invalid shifts.
Overtime & Extended Shifts
If you remain on duty beyond your scheduled time, continue to log normally.
Extended shifts must still be ended properly using the bot commands for accuracy.
Multiple Shifts in One Day
If you plan to do multiple short shifts throughout the day, remember to start and end each shift separately.
Failing to end a previous shift may cause data errors or confusion in the records.
4. Mandatory Reporting Requirements
Daily Shift Logs
You are required to log every shift you work—no exceptions.
Consistent failure to log shifts can lead to warnings or more severe disciplinary actions.
Incident Reports
Major events (e.g., arrests, major accidents, tactical deployments) may also require separate incident reports.
Coordinate with your supervisor to ensure you file these in addition to your shift log.
Performance Evaluations
Shift logs are often reviewed during periodic performance checks or promotions.
Make sure your logs reflect accurate activity levels and duties performed.
5. Best Practices
Use Proper Channels: Always log your shifts in the designated bot channel to avoid cluttering general chat.
Notify Supervisors: If the bot is down or you’re unable to log a shift, immediately notify a supervisor to avoid unaccounted time.
Stay Updated: Sometimes the bot’s commands or features may change. Keep an eye on announcement channels for updates regarding the ERM bot.
Final Notes
Logging your shift is not optional. It is a vital part of maintaining accountability and ensuring that the DHS operates with the highest level of professionalism. Always confirm your shift has started and ended properly to keep accurate records and support a smooth-running department.
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